How to Be More Organized and Productive

I have a client, let’s call her Mary, who came to me saying she felt overwhelmed. She had graduated college a few years before and had just been promoted into a new position. The new job had made her stressed out and worried and one of her co-workers recommended she come talk with me. After a short conversation it was obvious that she had a problem common to many people. She needed to be more organized,

This is one of the first things I look at when people tell me they are stressed out about their jobs. That’s because life can be hectic if you don’t have a process for doing what needs to be done. So, one of the first Mindful Mind Hacking practices I teach stressed out clients is how to be more organized.

The Joy of Being More Organized

Being more organized is one of the simplest ways to get your life under control. Adding routine to your life reduces your stress by giving you more control and enjoyment.

Use These 7 Mindful Mind Hacks to Be More Organized and Productive

Here are some simple practices you can use to be more organized, stop procrastinating and get more done.    

  1. Review and Plan Your Day

At the end of each day, review what you’ve done and then make a list of your next day’s tasks. Never go to bed without understanding, prioritizing and planning what needs to be done the next day. You will never get into the groove if you wake up without a clue of how to get started.
Schedule 10 or 15 minutes each evening to plan out the following day. Write out a short list of the most important items that you need to do.
2. Start the Day with Your Most Important Task

“If it’s your job to eat a frog, it’s best to do it First Thing in the Morning. And if it’s your job to eat two frogs, it’s best to eat the BIGGEST one first.” — Mark Twain

As Mark Twain points out, to be successful, you need to get started on your biggest task first. It needs to be, as Gary Keller points out in his book “The ONE Thing” the task that helps you focus on your biggest priority.   

This means you need to, as much as possible, avoid doing anything that isn’t on that list including e-mails, social media, phone calls, YouTube videos or television. Keep working down your list until the items on it have been completed.
3. Schedule Time for Your E-mail

One of the biggest wastes of time is checking e-mail every five minutes. Instead schedule a time (or times) to check and respond to e-mail. For most people this can be a 30 minute to one-hour activity. You can schedule it by using a reminder on your computer or your phone.

  1. Delete Junk E-Mail

All of us get junk e-mail and it can clog up your in-box. To get a handle on this, schedule 15 minutes to an hour to unsubscribe and then delete all your junk e-mail. Then, whenever you receive a junk e-mail, unsubscribe and then delete it immediately.

This will accomplish two things. First, it will clear your in-box of unneeded clutter. Second, it will prevent your in-box from getting cluttered by unneeded e-mails in the future.

  1. Throw Away Junk Mail Immediately

Another thing you can do is throw away any junk mail you get as soon as you get your mail. Put it directly into the recycling bin.

Also, have a designated place to put your bills and anything else you want to keep. Even better, set up a time either weekly or monthly to pay your bills electronically and opt of receiving them by mail entirely.

  1. Clean Your Office at the End of Your Day

This is one of the simplest things you can do to be more organized. By scheduling 10 or 15 minutes at the end of each day to tidy up you’ll avoid having to start your next day in a cluttered space. Spend a few minutes and the end of the day getting organized and decluttered. You’ll feel better when it’s time to work again.

  1. Invest Two Hours a Month Planning for What Could Go Wrong

Chaos is usually a result of unplanned obstacles. Look ahead for potential challenges. Think about what might go wrong and develop a plan for dealing with them. You’ll scramble around less and reduce the chaos life can bring.

You Can Be More Organized!

“Organizing is what you do before you do something, so that when you do it, it is not all mixed up.”A. A. Milne

About a week after Mary began using these Mindful Mind Hacks, she called me to tell me she was much less stressed and much more productive. Like most people, she found that being disorganized is the quickest way to stress you out. She also found that, with a just little practice, you can be more organized and enjoy life more.

Use these 7 Mindful Mind Hacks to be more organized. Keep making additional changes until you’re satisfied. In a short while, you will, like Mary, be living a much more enjoyable and productive life.

Scroll to Top